** Provided to assist with the management of online shopping malls, this sample template may require amendments depending on the type of business. Before applying the following content to your shopping mall, check the management details of your mall and use and apply with discretion. **
_____________Corporation (herein
after referred to as “the BackHyang Pressed Flower Gallery”) regards the
privacy of users as highly important and complies with all regulations
concerning the “Act on Protection of Information and Promotion of Utilization
of Information and Communications Network.”
By stating its privacy policy as shown below, the BackHyang Pressed Flower
Gallery hereby informs users of the purpose and use of personal information
provided by the user to the BackHyang Pressed Flower Gallery, and the measures
taken for the protection of their personal information.
■ Personal information collected
and the means of collection
A. Information we collect
• The BackHyang Pressed Flower Gallery collects the following data for the
purpose of membership sign-ups, consultations, and service applications.
o When signing up for membership: Name, birthday, gender, ID, password,
home phone number, mobile number, e-mail, legal representative information for
subscribers under the age of 14.
o When applying for services: Address, payment information
• Information collected through use of online services or the processing
process: use record, access log, cookies, connecting IP information, payment
record, unruly use, and others.
B. Means of collecting
personal information
• Personal information is collected through the website, letter, message
boards, e-mail, event entries, delivery request forms, phone, fax, and
generated data collection tool.
■ Purpose of collection and use of
personal information
The BackHyang Pressed Flower Gallery collects personal information for the
following purposes and use.
• Provision of services obligated by fulfillment of contract and the
payment that follows
Supply content, purchase and payment, delivery of goods, billing statements and
others, user verifications for financial transactions and financial services.
• Member management
Identify user to access members-only services, verify user, prevent
unauthorized use, check membership subscription, validate age, confirm
consent/agreement from legal representative for users under the age of 14,
handle complaints and civil affairs, and deliver notices.
• Marketing and promotional use
Delivery of events and unsolicited advertisements; gain a statistical
understanding of the members’ frequency of access to and use of site.
■ Period of possession and
utilization of personal information
As a general rule, once the personal data has fulfilled the purposes for which
they were collected, they are to be immediately discarded. Except for the
following that will be retained for certain periods for reasons noted below.
A. Information held according
to the BackHyang Pressed Flower Gallery’s internal policies
Even when a member has canceled his/her membership, the member’s personal
information may be retained for 00 years from the date of cancelation in order
to resolve future disputes, to cooperate with the requests of law enforcement
agencies, and to prevent the recurrence of fraudulent uses by unruly members.
B. Grounds for holding
personal information according to applicable statutes
If retention of personal information is deemed necessary to operate in
accordance to the provisions of relevant laws and regulations, including the
Act on Consumer Protection in Electronic Commerce, then they will be held in
possession by the BackHyang Pressed Flower Gallery for a certain period of time
set by the relevant laws as noted below.
• Records related to contracts or withdrawal of subscription:
o Purpose of possession: Act on Consumer Protection in Electronic Commerce
o Possession period: 5 years
• Records related to payment and supply of goods
o Purpose of possession: Act on Consumer Protection in Electronic Commerce
o Possession period: 5 years
• Records related to consumer complaints or dispute settlement
o Purpose of possession: Act on Consumer Protection in Electronic Commerce
o Possession period: 3 years
• Records of log
o Purpose of possession: Protection of Communications Secrets Act
o Possession period: 3 months
■ Procedures and methods of
discarding personal information
As a general rule, once the personal data has fulfilled the purposes for which
they were collected, they are immediately discarded. The procedure and method
to discard is detailed below.
• Discarding procedure
Following the cause for information protection according to the internal
policies or related statutes, once the personal data has fulfilled the purposes
they will be transferred to a separate database(DB) (or filed separately in a
folder if in paper form), then it will be discarded after a certain period of
time. Personal information that is transferred to a separate DB will not be
used for any other purposes except in the case of the law.
• Discarding method
Use technical method to stop reproduction of personal information saved in
electronic form.
■ Disclosing personal information
As a general rule, the BackHyang Pressed Flower Gallery shall not disclose
user’s personal information to any external party except for the cases
below.
• Prior consent from user
• Following the legislation rule or when law enforcement agencies require
such information for investigative purposes during the process as prescribed by
the law.
■ Consignment of collected personal
information
For the provision of services, the BackHyang Pressed Flower Gallery consigns
collected personal information to specialized companies detailed below.
• Consignee: [Name of delivery BackHyang Pressed Flower Gallery]
• Details of consignment: [Delivery BackHyang Pressed Flower Gallery’s
consignment details]
• Consignee: [Name of payment
gateway provider]
• Details of consignment: [Payment gateway provider’s consignment details]
■ The rights of users and legal representatives and methods of exercising those
rights
• The user may view or edit his/her personal information and request to
terminate membership at any time.
• To view or edit a user’s personal information, click on ‘Edit Personal
Information’ (or ‘Edit Member Information’) and to cancel subscription
(terminate membership) click on ‘Terminate Membership.’ Upon clicking, you’ll
be directed to an identification process before you can directly access,
correct, or cancel membership.
• User may contact the chief privacy officer by letter, telephone or
email, and necessary actions will be taken.
• Should a user request corrections on errors of personal information, the
BackHyang Pressed Flower Gallery shall not use or provide any personal
information until a correction is made. In addition, if the wrong personal
information has already been provided to a third party, the BackHyang Pressed
Flower Gallery shall immediately notify them so that a proper correction can be
made.
• If personal information is canceled or deleted upon request of user, the
BackHyang Pressed Flower Gallery will comply with the terms specified under
“Period of possession and utilization of personal information,” and prohibit
disclosure or use for any other purposes.
■ Install, manage and deny
operation of device for automatic collection of personal information
The BackHyang Pressed Flower Gallery uses ‘cookies’ that frequently save and
retrieve your information. A cookie is a very small text file that the server,
used to operate the BackHyang Pressed Flower Gallery’s website, sends to your
browser. The file is saved in the hard disk of your computer.
The BackHyang Pressed Flower Gallery uses cookies for the following purposes:
• Use and purpose of cookies
o To analyze the frequencies of a member and non-member’s visit,
understand user’s preferences and interests and track user’s footprints, and
carry out target marketing and provide customized service by checking level of
participation in various events and number of visits.
o You have the right of choice in regards to the installation of cookies.
Accordingly, you may allow all cookies by modifying your cookie settings, go
through a confirmation process whenever a cookie is saved, or refuse to have
all cookies saved.
• Settings to reject establishment of cookies
o To reject establishment of cookies, select options on your web browser
and change your settings to allow all cookies, go through a verification process
before saving cookies, or reject to save all cookies.
o Example (For Internet Explorer)
- Go to ‘Tools’ located on the top of Web Browser > Internet Options >
Privacy
o However, there may be certain difficulties in using the services if you
reject the installment of cookies.
■ Civil services with respect to
personal information
To protect your personal information and deal with complaints related to
personal information, the BackHyang Pressed Flower Gallery has appointed the
following department and chief privacy officer.
• Principal Privacy Officer
Name:
Department:
Phone Number:
E-mail:
• Chief Privacy Officer
Name:
Department:
Phone Number:
E-mail:
• You may report all
complaints related to privacy protection, in using the BackHyang Pressed Flower
Gallery’s service, to the chief privacy officer or the department in charge.
• The BackHyang Pressed Flower Gallery shall provide prompt and sufficient
answers to your report.
• For further consultation or report on other privacy infringements,
contact the following the following agencies.
o Privacy Rights Violation Complaint Center (privacy.kisa.or.kr / 118)
o Cybercrime Investigation Department, Supreme Prosecutor’s Office (www.spo.go.kr / 02-3480-2000)
o Cyber Bureau, National Police Agency (www.ctrc.go.kr/
182)
■ Duty to notify
The BackHyang Pressed Flower Gallery shall notify users of any changes to this
privacy policy through the website (or through individual notifications).
• This privacy policy will be enforced starting 0000Y, 00M 00D.